Quotes, jobs and real profit. All in one app.
From the refurbishment to the roof: a quote dictated by voice, a job with a diary and a crew by link, and the real profit at the end.
Carlos Mendes · 2 hours ago
Signed on screen, with a record of who and when.
The app speaks your language.
No jargon from someone else's trade here: in your account, each piece of work is a Job.
Types of work already set up in the catalogue:
Extra work nobody wrote down.
«The client asked for two more sockets and nobody wrote it down. At the end, you're arguing over €180 you've already spent.»
In Kwote, extra work is a new line, sent to the client's phone and approved with a signature before of you doing it.
«The job closed in March. Only in May, with the supplier's invoices in front of you, did you realise that refurbishment made nothing.»
Costs are logged against the job on the day they happen. Real profit is the approved value minus what was recorded there — and you see it while the job is running, not six weeks later.
«You're halfway through the job and the material alone has eaten almost the whole quote. You find that out as you upload the last invoice.»
There's an automation rule for exactly this: it warns you when the logged costs are eating the quote and the job is still only halfway — which is the moment to talk to the client, not the end.
«The inspector arrived and the alvará had expired ten days earlier. Nobody had that date in their head.»
Each document holds its expiry date and the warning goes out thirty days ahead. Each worker's safety certificates are individual, and the alert is addressed to whoever holds them.
«It rained on Thursday. The crew went out to the site anyway and came back at eleven, with the day paid.»
The forecast for each job's location — not the city's — goes into the week's plan, and Kwote proposes the swap before you leave the house.
A three-week job doesn't get paid for all on the last day.
Whoever does the building finances it. You buy the material on Monday, pay the day rates on Friday, and the client pays when the job is finished — if there isn't a patch of paint left to touch up serving as an excuse in the meantime. Between the first day and getting paid go weeks in which the money is all yours.
In Kwote a job has payment stages with a name, a value and the progress percentage that unlocks them. When the job reaches that percentage, the stage unlocks and you request it in one tap: an email goes to the client with the amount and the link to see the job from the inside. Before that, Kwote won't let you ask — which is the best way for the conversation not to start badly.
The stages can also live in the quote, before there is any job: the client approves stage by stage in the link they were sent, and says yes to the first ones without having to decide the last ones yet. One honest note: Kwote doesn't charge per head — there's no Multibanco or MB Way inside it. It records what was agreed, unlocks the stage when the job gets there, sends the request in your name and shows you what's outstanding in thirty, sixty and ninety day bands.
Seven days of forecast, at the job's address.
The forecast for the city is no use to someone working on a house twelve kilometres outside it. Kwote asks for the forecast at each job's own coordinates and gives you seven days, job by job.
Each day is split into morning, afternoon and evening — seven to one, one to seven, seven to eleven. Each window gets its own verdict, and it's the worst of them that decides the day, because that's the one that ruins it.
- Doesn't work outThunderstorms, snow, rain above five millimetres or wind above forty kilometres an hour
- To watchRain from one millimetre, wind from twenty-eight, frost down to three degrees, heat from thirty-five
- Works outEverything else — and always, on the jobs you mark as indoor work
Kwote reschedules nothing on its own: it shows you the week and the decision stays yours. But seeing on Monday that Thursday won't work is what lets you swap the slab for indoor work in time, instead of sending the crew and finding out on site.
The quote where you make money and the quote where you only make work look very much alike.
The difference is knowing what an hour costs you before you sell it. Kwote spreads the van, the insurance, the accountant and the office hours across the days the crew actually worked.
The profit on a job isn't what's left in the account at the end of the month.
There are two sums almost nobody in this trade does on paper: what an hour of yours actually costs, and which type of job makes money. Without them, you quote by comparison with the last job — which could just as easily have been priced wrong.
What an hour actually costs you
Kwote takes the last six months — overheads like the van, insurance, phone and accountant, plus the day rates you paid — and divides them by the days people were actually working, at eight hours a day. Out comes the real cost of an hour, and the share of it that is pure overhead.
The price below which it isn't worth leaving the house
Once the hourly cost is known, the minimum price for thirty per cent margin stops being a hunch. In the catalogue, each of your prices is judged against that cost: a loss, a thin margin below fifteen per cent, or fine.
Profitability by type of job
Finished jobs with costs logged against them are grouped by type — bathrooms, roofs, full refurbishments. Each type shows what it invoiced, what it spent and the margin left over: above twenty-five per cent goes green, below ten goes red. And if the worst type is below fifteen, Kwote tells you straight.
Materials rising in price
Material costs logged against jobs are grouped by description. When a material has been bought three times or more, over more than six weeks, and has risen more than eight per cent between the first purchase and the last, it appears in the list of those eating your margin — before the next quote goes out with last year's price.
With fewer than twenty working days recorded, Kwote marks the hourly cost as indicative rather than faking precision. That's the difference between a sum that serves you and a number that merely looks good.
Your next bathroom renovation quote gets made in Kwote. Free, no card.
Create a free accountA job's paperwork, with an owner and a deadline.
A job in Portugal rarely stops for lack of labour. It stops for lack of a piece of paper: the statement of responsibility left unsigned, the alvará that lapsed in silence, the safety plan nobody filed.
You pick construction at sign-up and Kwote brings this list ready-made. Each document knows which authority it goes to, whether it expires and whether it blocks the work from starting:
- Town councilBuilding licence or prior notificationBlocks the start
- Town councilArchitectural plansBlocks the start
- Town councilEngineering services drawings
- Town councilTechnician's statement of responsibilityBlocks the start
- IMPICConstruction licence (alvará)Blocks the startLapses and renews
- InsurerPublic liability insuranceBlocks the startLapses and renews
- ACTHealth and safety planBlocks the start
- Town councilSite logbook (livro de obra)
- APAConstruction and demolition waste notes (RCD)
- ADENEEnergy certificateLapses and renews
- Town councilInspection report and occupancy licence
- ClientDeclaration of conformity
None of this is rigid: you add, delete and rename, and each document has its own audience — just you, the crew on site, or the client. What Kwote adds on top is persistence: it warns you when an approved document is within thirty days of expiring, when a worker's certificate lapses and when a reply is past its deadline. At handover, it gathers everything into one delivery pack.
What Kwote does for you.
- A quote dictated on siteYou say out loud what the job needs and the draft builds itself from your catalogue lines and your prices. You fix what's wrong and send it before you take your boots off.
- Your crew doesn't cost you per headThe bricklayer, the painter and the electrician each get a link. They clock in, photograph what they did and write in the diary. No app to install, no account, no password.
- If it rains on Thursday, you work indoorsThe forecast for each job's location goes into the week's plan. Thunderstorms, heavy rain or too much wind for spray painting: Kwote suggests the swap before you leave the house.
- Photograph the supplier's invoiceMaterials go into the catalogue with a price and a date. When one of them climbs from purchase to purchase, you learn which work is losing margin while there's still time to change the price.
Some of these features depend on the plan you're on. See what's in each plan.
Start free. Grow when it makes sense.
Every new account starts with 14 days of full Pro. No credit card: after the fourteen days you pick a plan or stay on Free.
Free
€0foreverTo try it properly. 5 quotes per month.
Pro
€24.90/month · or €249/yearFor those already making a living at it. Unlimited quotes, AI included.
Ultra
€49.90/month · or €499/yearWith all the insight switched on. Up to 3 users on the same account.
Questions from people out on site.
I already use invoicing software. Does Kwote replace it?
No, and it doesn't try to. Kwote handles what comes before and after the invoice: the quote, the client's approval, the job, the costs and the money in. The certified invoice still comes out of the software you already use.
I work with subcontractors. Can I see how much of the job went out of house?
Yes. Each cost logged against the job can be tied to the supplier or subcontractor that generated it, with its own category. At handover you see how much was material, how much was your own labour and how much was subcontracted.
Can the client follow the job without phoning me?
They can. They get a link with the progress and the photos you choose to make public, and it's in the same place that they see the payments by stage. When the job closes, the review asks for itself, with no account for them to create.
Do I need a credit card to try it?
No. The Free plan is free forever, gives you five quotes a month and includes the enquiry pipeline, the diary, the catalogue, online approval and the public page.
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Once a month, a concrete case from construction & trades: where the money is lost in the trade, and what to do instead.
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