Every building in order, every intervention on record.
Maintenance contracts always up to date, interventions with photos and costs, and approvals with a record of who and when.
Quinta das Flores · 2 hours ago
Signed on screen, with a record of who and when.
Tue · 10:00 · Lift inspected and passed.
Cleaning of common areas recorded.
The app speaks your language.
No jargon from someone else's trade here: in your account, each piece of work is a Intervention.
Types of work already set up in the catalogue:
«Was that done? When? By whom?»
«At the AGM they ask you what was done in the car park in February. You were the one who was there, and you don't remember the day.»
Each intervention gets a diary, photos, a date and who was there. The answer to the AGM is a link, not your memory.
«The committee approved the quote in a conversation in the lobby. Six months later, the committee is a different one.»
The approval is online, with the name, date and signature of whoever approved it. The committee changes, the paperwork stays.
«The lift maintenance was every six months. A year went by and nobody booked anything.»
Contracts sit as recurring work with their own interval, and the next visit gives notice before it arrives.
«Eleven buildings, and you don't know off the top of your head which of them owes you.»
Each payment stays tied to the building and to the work that generated it. Who paid, how much is left and for how long sits in a single list.
A management committee doesn't switch over bad service. It switches over silence.
A building maintenance contract renews out of habit until the year it doesn't. It came to an end at an AGM where nobody had the history to hand, another proposal turned up with round numbers, and that was that.
Each contract with an interval, a value and an end
A maintenance contract is marked as recurring — monthly, quarterly or yearly — with a value and an end date. It stops living only in your memory and the previous chair's.
Added up per month, so they can be added up
The forecast normalises everything to a month: a quarterly contract of €600 counts as €200 a month, not €600. You see how many active contracts you have and how much is guaranteed before committing to another building.
The maintenance that comes back on its own
Lifts, extinguishers, water tanks, gardens: each recurring intervention has an interval in months and, when you mark one as done, the next books itself into the diary. Nobody has to carry the calendar in their head.
The renewal prepared before the AGM
With the end date on record, the renewal reaches you first. And you arrive at the AGM with the year's diary — who went, when, and with photos — instead of arriving with good intentions.
Managing buildings means managing promises with dates on them.
A building's management committee doesn't change supplier because the work was done badly. It changes because it can't prove to the AGM that it was done well: the leak repaired without a photo, the maintenance paid for without a record of who went, the quote approved in a call nobody remembers.
In Kwote each intervention is born from a quote approved in writing — with a signature and a record of who approved it and when — and gains a diary with dated photos and costs logged on the day. When the AGM asks what was done with the money, the answer isn't your word: it's a link.
Each building with its own history
Quotes, interventions, photos, documents and contacts stay tied to the building, not to a folder on somebody's computer. When a supplier leaves, when a colleague joins, or when the committee changes hands, the building's history stays where it was — and speaks for itself.
The diary that answers the AGM
Each visit to the building is recorded: who went, what they did, with which photos. You decide entry by entry what the committee sees in its portal and what stays with you alone. The end-of-year account stops being an afternoon digging through emails.
Who paid and who still owes
Two of the twenty-two automations handle money sitting still: reminding about the unpaid payment and flagging when it's badly overdue. They go out in your name, without you writing the awkward email — and what's outstanding shows up added together, not scattered across conversations.
Profitability by type of intervention
Waterproofing, breakdowns, painting of common areas, maintenance contracts. Kwote groups the history by type of work and shows the real margin of each — approved minus costs minus expenses — so you know which building makes you money and which only makes you phone calls.
The whole year, in plain sight, in January.
Example figures. The contract sits as recurring work normalised to a month; whatever the AGM approves on top is a new quote, with a signature and a date.
Your next common-areas cleaning quote gets made in Kwote. Free, no card.
Create a free accountThe paperwork each committee demands, filed once and for all.
Each management committee asks for its own list: the public liability insurance, the proof of up-to-date contributions, the signed contract, the crew's certificates. And it asks again the following year, when half of them have already expired.
In Kwote you define that list once, document by document: who it goes to, the response deadline you gave it, whether it expires, and whether it blocks the work from starting. The files stay attached — PDF, photos, Word, Excel or ZIP, up to 25 MB each.
After that it's Kwote doing the chasing: it warns you when an approved document is within thirty days of expiring, when someone on the crew's certificate lapses, and when a reply you were waiting for is past its deadline. And each document has its own audience — just you, your crew, or the committee in its portal.
What Kwote takes out of your week.
- A quote dictated on the building's stairsYou see the leak, dictate what the repair involves, and the draft builds itself from your catalogue lines and your prices. The committee has it before you leave the building.
- The technician goes, records and photographsEach person on the crew gets a link: they clock in at the building they're at, photograph what they did and write in the diary. No app, no account, no password — and no paying per head.
- Maintenance that tells you when it's dueThe upcoming-maintenance automation tells the client when it's time to come back — and the work comes back with you. Lifts and roofs stop depending on your memory.
- Approval with a name, a date and a signatureThe management committee approves the quote on the phone, with a signature and a record of who approved it and when. When the conversation changes chair, the record stays.
Some of these features depend on the plan you're on. See what's in each plan.
Start free. Grow when it makes sense.
Every new account starts with 14 days of full Pro. No credit card: after the fourteen days you pick a plan or stay on Free.
Free
€0foreverTo try it properly. 5 quotes per month.
Pro
€24.90/month · or €249/yearFor those already making a living at it. Unlimited quotes, AI included.
Ultra
€49.90/month · or €499/yearWith all the insight switched on. Up to 3 users on the same account.
Questions from people who manage buildings.
I work for several management committees. How does that get organised?
Each building is a client, with its own history: quotes, interventions, contracts and contacts stay tied to it. When the committee changes, the building's history stays whole — which is exactly what the new committee wants to see.
Can the management committee follow along without phoning me?
Yes. They get a link with the progress of the interventions and the photos you choose to make public. It's also there that they see what's been paid and what's left — fewer calls for you, more proof of the work for them.
Do maintenance contracts fit in Kwote?
They fit as recurring work: monthly, quarterly or yearly interval, with an end date. The value is normalised to a month so you can add up contracts on different cycles and see how much of next month is already guaranteed.
And the minutes and paperwork each committee demands of me?
You keep everything alongside the intervention or the client it belongs to, with expiry dates and response deadlines where there are any. Kwote warns you thirty days before a document expires, and you decide who sees each one: just you, the crew, or the committee.
Not the moment to create an account?
Once a month, a concrete case from property management: where the money is lost in the trade, and what to do instead.
One email a month. Unsubscribe in one click, from any of them.