Proposals approved in writing, projects without shocks.
Approval with a signature and a record, retainers normalised to a month and each project's real hours reflected in the margin.
Café Aurora · 2 hours ago
Signed on screen, with a record of who and when.
Asked for on its own when the job closed — without you having to ask.
The app speaks your language.
No jargon from someone else's trade here: in your account, each piece of work is a Project.
Types of work already set up in the catalogue:
Working for two months and billing at the end is financing the client for free.
An identity project takes weeks. The work is all yours up front — the hours, the versions, the meetings — and the money comes in at the end, after the client approves, if they approve, and if the «while you're at it» doesn't push the delivery back another month.
In Kwote the proposal can go out split into stages, with a title, a description, a value and estimated days. The client opens the link and approves or declines each stage on its own, with a record of who approved it and when. In the job, the payment stages have the progress percentage that unlocks them: once that point is reached, you request the stage in one tap and an email goes out with the amount and the link.
Example percentages — the stages and the names are yours. The «while you're at it» that turns up halfway stops being work for free and becomes a new stage, with a value and a written approval. One honest note: Kwote doesn't charge per head — there's no Multibanco or MB Way inside it. It records what was agreed, unlocks the stage at the right moment, sends the request in your name, and shows you what's outstanding in thirty, sixty and ninety day bands.
The «while you're at it» is a new stage — or it's work for free.
Each request that arrives after what was agreed is added as a stage, with its own value and its own approval. The client accepts, or realises that it has a price. Both outcomes are better than silence.
The NDA, the rights release, the contract — tied to the project, not to your inbox.
The paperwork on a creative project comes almost entirely from the client: the non-disclosure agreement they asked for before the brief, the rights release you should have had signed, the retainer contract. They live in email threads, and when they're needed nobody can find them.
In Kwote each document stays tied to the project or the client it belongs to, with a response deadline when you're waiting on a signature and an expiry where there is one. The files attach — PDF, images, Word, ZIP — up to 25 MB each.
If a document has to be signed before the work starts, you mark it as a blocker and it appears in the list of what's holding the project up — which is where an unsigned NDA ought to be, instead of forgotten. And you decide document by document who sees it: just you, your team, or the client.
Your next brand identity quote gets made in Kwote. Free, no card.
Create a free accountThe €2,000 project that took ninety hours wasn't a good project.
In this trade the cost is your time, and time is the thing least often written down. You're left with a feeling that the social media client is less work than the identity — and the feeling, when you do the sum, is usually the wrong way round.
What an hour actually costs you
Kwote takes the last six months — rent, software, insurance, accountancy, plus what you paid whoever worked with you — and divides them by the days actually worked, at eight hours a day. Out comes the real cost of an hour, and the share of it that is pure overhead.
The minimum price for thirty per cent margin
Once the hourly cost is known, the value below which a project isn't worth it stops being talk. In the catalogue, each of your prices is judged against that cost: a loss, a thin margin below fifteen per cent, or fine.
Profitability by type of project
Finished projects are grouped by type — identity, website, social media, illustration. Each type shows what it invoiced, what it spent and the margin left over: green above twenty-five per cent, red below ten, and a warning when the worst type falls below fifteen.
Hours recorded on the day
Hours and costs are logged while the project is running, not from memory at the end. It's the only way the sum above means anything — and it's also the evidence to show when the «while you're at it» asks for another two weeks.
With fewer than twenty working days recorded, Kwote marks the hourly cost as indicative rather than faking precision.
What Kwote sorts out between deliveries.
- The enquiry comes in through your pageYour public page takes enquiries that land straight in the pipeline, with your address and your brand. The first contact stops being a DM lost on Instagram.
- Following up without looking desperateProposal gone quiet for three days? The automation reminds the client for you, in your name, with restraint. And another rekindles the clients you haven't heard from in months.
- The client sees the progress by linkPhotos and updates you choose to make public, in a portal opened by link. The «how's this going?» gets its answer before it's asked.
- The review asked for at the right momentWhen the project closes, the review request goes out by itself — on the day the client is happy with the delivery, which is the only day they reply.
Some of these features depend on the plan you're on. See what's in each plan.
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languages for the same proposal: Portuguese, English, Spanish, French and German.
The foreign client reads the proposal in their own language without you leaving yours. And creative work is often sold abroad — which is where prices are still prices.
Start free. Grow when it makes sense.
Every new account starts with 14 days of full Pro. No credit card: after the fourteen days you pick a plan or stay on Free.
Free
€0foreverTo try it properly. 5 quotes per month.
Pro
€24.90/month · or €249/yearFor those already making a living at it. Unlimited quotes, AI included.
Ultra
€49.90/month · or €499/yearWith all the insight switched on. Up to 3 users on the same account.
Questions from people who sell creative work.
How do I stop the «while you're at it» without losing the client?
With a record instead of an argument. The approved proposal says what was agreed, with a signature and a date; the extra request becomes a new quote, approved the same way in two taps. The client doesn't get a no — they get a price.
I have retainers and one-off projects. Do they get mixed up?
No: the retainer sits as recurring work with the value normalised to a month, and one-off projects go through the normal pipeline. In the end you see the two things separately — what's guaranteed every month and what there is to sell.
My clients are abroad. What about the language?
The proposal goes out in the client's language: Portuguese, English, Spanish, French or German. The app can stay in English for you — the document's language is independent.
What happens to proposals that get no reply?
One automation reminds the client on day three, another follows up later, another warns when the proposal is about to expire. That's three of the twenty-two rules — switch on the ones you want and the follow-up stops depending on you remembering.
Not the moment to create an account?
Once a month, a concrete case from design & creative: where the money is lost in the trade, and what to do instead.
One email a month. Unsubscribe in one click, from any of them.