Fees proposed in writing, approved with a record.
Fee proposals with a signature and a date, retainers normalised to a month and documents with confidentiality set piece by piece.
Têxteis Alvorada, Lda. · 2 hours ago
Signed on screen, with a record of who and when.
Asked for on its own when the job closed — without you having to ask.
The app speaks your language.
No jargon from someone else's trade here: in your account, each piece of work is a Case.
Types of work already set up in the catalogue:
Hours nobody recorded.
«Hours nobody recorded turn into a retainer. The sum only adds up at the end of the year, and it adds up badly.»
Each client's work stays tied to that client, and the retainer sits as recurring work normalised to a month. What's guaranteed is visible before another case is taken on.
«The fees were agreed in a meeting and confirmed in a vague email. A year later, the client remembers a different figure.»
The fee proposal is a document with lines, values and terms, approved on the phone with a signature and a record of who approved it and when.
«You requested the certificate from the registry in March. It's May, and the certificate still hasn't arrived.»
Each document holds the authority and the response deadline you gave it. When the deadline passes with no reply, Kwote warns you — which is the moment to chase, not the moment to find out.
«Chasing money from a client you'll still see ten times this year is the worst part of the job.»
Two rules chase for you, in your name: reminding about the unpaid payment and flagging when it's badly overdue. The chasing stops being personal.
How many fee proposals did you send this year? And how many closed?
It's an uncomfortable question because there's almost never an answer. Proposals go out by email, rejections aren't recorded, and at the end of the year all that's left is the turnover and a vague impression of what went well.
Conversion and average value
How many of the proposals sent ended up accepted, and for how much. Drafts don't go into the sum — only what actually went out to the client. It's two numbers, and they're the ones that decide whether you raise your rates or take on another case.
How long the client takes to decide
Kwote measures the hours between you sending the proposal and the client accepting. An average of two weeks tells you something different about your sales process than an average of two days.
Why enquiries don't turn into cases
Each lost enquiry carries a reason — never replied, wrong time, chose someone else, thought it too expensive from the outset, outside my area, not the work I do. After a year, how they're spread tells you whether the problem is your rates or your response time.
Where the work that closes comes from
Each client gets a source: referral, phone, public page, social media, returning client. And each source has its own close rate — which is how you discover that the source with the most volume isn't the one that brings the most paid work.
The basic numbers appear as soon as there are decided proposals. The deeper cross-references — where the work came from, reasons for losing it, real hourly cost — belong to the Ultra plan. And when the sample isn't enough for a conclusion, Kwote writes no conclusion at all, which is better than writing it wrongly.
Powers of attorney, certificates and drafts — each with a deadline and an owner.
A case's paperwork has two lives: its own expiry — the certificate that runs out, the power of attorney that lapses — and the wait on third parties, which is where the days get lost without anyone noticing.
In Kwote each document records the authority it comes from, the response deadline you gave it and the expiry it has. The files stay attached — PDF, images, Word, Excel or ZIP, up to 25 MB each — tied to the case or the client they belong to.
A document without which the work can't start is marked as a blocker, and appears in the list of what's holding the case up until it's approved. The rest is Kwote keeping watch: overdue replies, expiry within thirty days, and each document's confidentiality respected — the client sees what you decide, and nothing more.
Your next initial consultation quote gets made in Kwote. Free, no card.
Create a free accountWhat's guaranteed before opening another case.
Example figures. The €300 quarterly retainer is worth €100 a month, not €300 — Kwote normalises recurring work to a month so retainers can be added up without lying.
What Kwote puts in order at the practice.
- Fee proposal with a signatureThe client approves on the phone, with a signature and a record of who approved it and when. A year later, when the case drags on, what was agreed is still in writing.
- Each client with their own historyProposals, cases, documents and contacts stay tied to the client. When they come back with a new matter, the whole practice is one search away.
- The portal that saves phone callsThe client opens a link and sees the state of what concerns them — whatever you choose to show. The «how is my case going?» gets a permanent answer.
- In five languages, if the client isThe proposal goes out in Portuguese, English, Spanish, French or German — in the client's language, even if the practice works in Portuguese.
Some of these features depend on the plan you're on. See what's in each plan.
Start free. Grow when it makes sense.
Every new account starts with 14 days of full Pro. No credit card: after the fourteen days you pick a plan or stay on Free.
Free
€0foreverTo try it properly. 5 quotes per month.
Pro
€24.90/month · or €249/yearFor those already making a living at it. Unlimited quotes, AI included.
Ultra
€49.90/month · or €499/yearWith all the insight switched on. Up to 3 users on the same account.
Questions from people who live off cases.
Does Kwote replace case management software?
No, and it doesn't try to. Court deadlines and pleadings stay where they are. Kwote handles the business around them: fee proposals, clients, documents with confidentiality and deadlines, retainers and payments received.
How does document confidentiality work?
Each document has one of three levels: just you, the team, or the client. The level decides where it appears — whatever is marked for the client shows up in their portal; the rest never leaves the practice.
Do monthly retainers fit?
They fit as recurring work, with an interval and an end date, normalised to a month so they can be added up. And the payment reminders go out by themselves, in your name, when one goes unpaid.
I work alone. Isn't this too much?
That's why the automations are switched on one by one: you activate the ones that make sense — proposal reminder, document expiry warning, chasing — and ignore the rest. A one-person practice uses Kwote as an assistant, not as a system to be managed.
Not the moment to create an account?
Once a month, a concrete case from law & legal: where the money is lost in the trade, and what to do instead.
One email a month. Unsubscribe in one click, from any of them.