Tutoring and training with simple management.
Clear proposals, organised students and payments up to date, with no spreadsheets in the mix.
Tomás, Year 12 · 2 hours ago
Signed on screen, with a record of who and when.
The app speaks your language.
No jargon from someone else's trade here: in your account, each piece of work is a Training.
Types of work already set up in the catalogue:
The lesson cancelled the night before.
«The student cancelled at nine at night. The hour was reserved and you can no longer sell it to anyone.»
Lessons sit in the diary at a set time and the reminder goes out to the parent by itself. Attendance is recorded in the moment, not from memory at the end of the month.
«At the end of the month you have to count the lessons in your head, and the student's mother remembers two fewer.»
Each attendance is recorded with its date. The month's sum is made from what happened, and it's the same sum the parent sees.
«Chasing money from a mother you see every week at the school gate is the worst part of the month.»
Two rules handle that — reminding about the unpaid monthly fee and flagging when it's badly overdue — in your name, without you writing a word.
«The corporate training was quoted as though it were tutoring. It took materials, a room and a final report.»
Corporate training is sold as a project with its own stages and values, approved by whoever decides, and not as an hour times a price.
Tutoring isn't a lesson on its own. It's a monthly contract in disguise.
The student who comes twice a week from October to June isn't a sequence of lessons: it's a monthly fee nobody wrote down. And because nobody wrote it down, it's charged from memory, argued over in January when there was a week of holidays, and disappears in April without warning.
Monthly fees marked as recurring
Each student or class gets a recurring contract — monthly, quarterly or yearly interval, a value and an end date. It stops living in your head and starts having a date and a number.
Added up per month, without inflating
The forecast normalises everything to a month so monthly fees can be added up: a quarterly contract of €300 counts as €100 a month, not €300. In September you know what you can count on in January.
The chasing you aren't the one doing
Two of the twenty-two rules handle unpaid money: reminding about the missing payment and flagging when it's badly overdue. It goes out in your name, without you writing to a parent you'll be seeing the following week.
Attendance recorded in the moment
Lessons sit in the diary with a time, and attendance is marked as it happens — not from memory at the end of the month. The conversation about the lesson cancelled the night before now has a record on both sides.
What the hour actually costs you.
Example figures. It's the sum almost nobody does — and it's the one that decides whether it's worth teaching at the student's home or in your own room.
Teaching minors has paperwork of its own.
This is the most serious list of any trade, and it's the one fewest people keep in order. Anyone working with children and teenagers needs a criminal record check for that purpose, and each student under age needs parental consent. Anyone training adults needs the CCP, the Teaching Competence Certificate issued by the IEFP.
You pick tutoring & training at sign-up and Kwote brings this list ready-made, with each document's authority and what blocks the start:
- Ministry of JusticeCriminal record check for work with minorsBlocks the startLapses and renews
- ClientParental consentBlocks the start
- IEFPCCP — Teaching Competence CertificateLapses and renews
- SchoolCertificate of qualifications
The first two block the start on purpose: in an activity involving minors, starting without them isn't an administrative oversight. The criminal record check has an expiry date and Kwote warns you when there are fewer than thirty days to go — and, if you have tutors working with you, the certificate is tied to each person, because it's individual. Each document has its own audience, and you add to the list whatever a centre or a school demands of you.
Your next regular tutoring quote gets made in Kwote. Free, no card.
Create a free accountHalf your students come from referrals. Do you know which half?
Someone who tutors doesn't send a hundred quotes a month, and so it's usually said there's no data to analyse. There is: it's a small amount, but it's exactly the data that matters — where each enquiry came from, and why the ones that didn't close didn't close.
Where each enquiry came from
Each client gets a recorded source: public page, phone, WhatsApp, referral, social media or ads, returning client. After a year you see which of them closes and which of them is only work — and you stop investing in the one that doesn't close.
Why enquiries die
An enquiry that doesn't turn into a student carries a reason: never replied, wrong time, chose someone else, thought it too expensive from the outset, outside my area, not what I do. Seven reasons, and how they're spread tells you whether the problem is the price or the response time.
How long you take to reply
Kwote measures the hours between you sending the proposal and the parent deciding. If the average is three days and your competitors reply the same day, the problem is no longer the price.
Conversion rate and average value
How many of the proposals sent end up accepted, and for how much. It's two numbers, but they're the ones that decide whether it's worth raising the monthly fee or taking on one more student.
The basic numbers appear as soon as there are decided proposals. The deeper cross-references — where the work came from, reasons for losing it, real hourly cost — belong to the Ultra plan. And Kwote is honest about small samples: when there isn't enough data for a conclusion, it writes no conclusion at all.
What Kwote does outside the lesson.
- The enquiry arrives with the year and the subjectYour public page asks for the type of lesson and the level — «Year 12, Maths». The enquiry lands in the pipeline with what you need to reply, not as a «what do you tutor?».
- Lessons in the diary, attendance in the momentEach lesson with its own time, and attendance marked as it happens. The end-of-month sum now comes from records, not from the memories of two people who disagree.
- Monthly fees chased without it being youTwo of the twenty-two automations remind about the unpaid payment and flag when it's badly overdue. They go out in your name, but the uncomfortable conversation stops being yours.
- Documents that protect your workCriminal record check, parental consent, CCP and qualifications. Held with their expiry dates and a warning thirty days ahead, including individual certificates.
Some of these features depend on the plan you're on. See what's in each plan.
Tutoring isn't a lesson on its own. It's a monthly fee.
Lessons sit in the diary with a time and recorded attendance, and the block sits as recurring work. The month's sum is made from what happened, not from anyone's memory.
Start free. Grow when it makes sense.
Every new account starts with 14 days of full Pro. No credit card: after the fourteen days you pick a plan or stay on Free.
Free
€0foreverTo try it properly. 5 quotes per month.
Pro
€24.90/month · or €249/yearFor those already making a living at it. Unlimited quotes, AI included.
Ultra
€49.90/month · or €499/yearWith all the insight switched on. Up to 3 users on the same account.
Questions from people who teach.
I tutor minors. What documents does Kwote hold?
The criminal record check for work with minors and the parental consent come in the list already, both marked as documents that block the start. The criminal record check has an expiry date and Kwote warns you thirty days before it lapses. If you have tutors working with you, the document is tied to each person, because it's individual.
I charge monthly by number of lessons. How does that work?
Lessons sit in the diary with a time and attendance is marked as it happens, so the month's sum comes from records and not from memory. The tuition sits as recurring work with an interval and an end date, and the value is normalised to a month so you can add up all your students and see what's guaranteed.
I also train companies. Is it the same place?
It is, with one difference: corporate training can go out in stages — diagnosis, sessions, evaluation — each with its own value and its own decision. The client approves on the phone, with a signature and a record of who approved it and when, and the proposal can go out in Portuguese, English, Spanish, French or German.
I have the CCP. Does Kwote remind me about renewal?
It does. You record the certificate's expiry date and Kwote warns you when there are fewer than thirty days left. The same mechanism works for the certificate of qualifications and for any document a centre or a school may come to demand.
Not the moment to create an account?
Once a month, a concrete case from tutoring & training: where the money is lost in the trade, and what to do instead.
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