Unhurried shoots, proposals without spreadsheets.
The proposal is made by voice, the client approves online and the payments are tied to each shoot.
Inês & Rui · 2 hours ago
Signed on screen, with a record of who and when.
Asked for on its own when the job closed — without you having to ask.
The app speaks your language.
No jargon from someone else's trade here: in your account, each piece of work is a Shoot.
Types of work already set up in the catalogue:
The work the client never sees.
«The shoot was four hours. The edit was three nights — and the price was set thinking about the four hours.»
The catalogue holds a price per shoot, per hour or per day, and editing hours are logged against the job. The margin by type of shoot stops being guesswork.
«The client asked for “just a few more from that moment”. You were already 400 files into the delivery.»
The proposal says what's included. Whatever comes after is a new stage, with its own value, approved in writing before you do it.
«You posted a wedding photo on Instagram and got an email from the bride's solicitor.»
The image rights release is attached to the job, not lost in your inbox — and each document has its own audience: just you, the crew or the client.
«You delivered in May and got paid in September, after three emails that cost you more than the money.»
Two rules handle the chasing — reminding about what's unpaid and flagging when it's badly overdue — in your name, without you writing a word.
The shoot is half a day. The billing shouldn't all be at the end of the following month.
Between booking and payment on a wedding go months: booked in January, shot in July, delivered in September. In those months your time, your kit and your editing hours have already been spent, and nothing has come in yet.
In Kwote the job has payment stages with a name, a value and the progress percentage that unlocks them. When the job gets there, the stage unlocks and you request it in one tap — an email goes to the client with the amount and the link to see where their work stands.
Example figures. The same stages can already live in the proposal, for the client to approve one by one in the link — and to say yes to the booking without having to decide the rest yet. One honest note: Kwote doesn't charge per head — there's no Multibanco or MB Way inside it. It records what was agreed, unlocks the stage at the right moment, sends the request in your name, and shows you what's outstanding in thirty, sixty and ninety day bands.
A shoot's paperwork, which almost everyone keeps in their inbox.
In this trade the documents don't come from councils or institutes: they come from the client. And that is precisely why they get lost — they sit in an email, in a WhatsApp, or on a signed sheet nobody scanned.
You pick photography & video at sign-up and Kwote brings this list ready-made, with who signs it and what stops the work from starting:
- ClientImage rights releaseBlocks the start
- ClientParental consent (minors)
- ClientShoot contract
- InsurerEquipment insuranceLapses and renews
The rights release comes marked as a document that blocks the start, and that's a deliberate choice: without it, a shoot can go beautifully and be usable nowhere. Each document is tied to the shoot it belongs to and has its own audience — just you, your crew, or the client themselves. The kit insurance is the only one with an expiry date, and Kwote warns you thirty days before it lapses, which is a good deal better than finding out after the bag disappears.
Your next wedding quote gets made in Kwote. Free, no card.
Create a free accountThe day of shooting pays well. The month of editing that follows pays nothing at all.
A wedding is ten hours of shooting and, very often, thirty of selecting, processing and delivering. The price is set by the day because the day is what the client sees — and the sum that mattered, the real cost of an hour's work, almost never gets done.
What an hour actually costs you
Kwote takes the last six months — kit, software, insurance, travel, accountancy, plus what you paid second shooters or whoever edited with you — and divides them by the days actually worked, at eight hours a day. Out comes the real cost of an hour, and the share of it that is pure overhead.
The minimum price for thirty per cent margin
Once the hourly cost is known, the price below which a job isn't worth it stops being a hunch. In the catalogue, each of your prices is judged against that cost: a loss, a thin margin below fifteen per cent, or fine.
Profitability by type of shoot
Finished jobs with costs logged against them are grouped by type — weddings, christenings, portraits, product, property. Each type shows what it invoiced, what it spent and the margin left over: green above twenty-five per cent, red below ten, and a warning when the worst type falls below fifteen.
Editing hours, logged as they happen
Hours and costs are recorded in the moment, not from memory at the end of the month. It's the only way the sum above means anything — and it's also what shows you, in black and white, that the work the client never sees is the biggest of all.
With fewer than twenty working days recorded, Kwote marks the hourly cost as indicative rather than faking precision.
What Kwote does while you shoot.
- The proposal comes out of the meetingYou dictate what the shoot involves and the draft builds itself from your catalogue lines and your prices, in the right unit — shoot, hour or day. You send it before the couple has left the café.
- The client sees where the work standsA link with the progress and the photos you choose to make public. The «so, are they ready?» email in week three stops happening, and the review asks for itself at the end.
- Bookings with a time, not just a dayShoots go into the diary with a set time, alongside the meetings and the deliveries. And a wedding gets a fixed date and a countdown to the day.
- Proposals in five languagesPortuguese, English, Spanish, French and German. The proposal goes out in the client's language even if you work in Portuguese — which at a wedding of foreigners stops being a detail.
Some of these features depend on the plan you're on. See what's in each plan.
Start free. Grow when it makes sense.
Every new account starts with 14 days of full Pro. No credit card: after the fourteen days you pick a plan or stay on Free.
Free
€0foreverTo try it properly. 5 quotes per month.
Pro
€24.90/month · or €249/yearFor those already making a living at it. Unlimited quotes, AI included.
Ultra
€49.90/month · or €499/yearWith all the insight switched on. Up to 3 users on the same account.
Questions from people who make a living behind a camera.
Does Kwote hold image rights releases?
It does, and they come in the list when you pick photography. The release is marked as a document that blocks the start: until it's approved, it shows up in what's holding that shoot up. Parental consent, for when there are minors, is a separate document.
Do the photos I send the client become public?
Only the ones you choose. Each entry in the shoot diary can be private or visible to the client, and it's that mark that decides what appears in their portal. The portal opens by link, with no account for the client to create.
I work with a second shooter at weddings. Do I pay for them?
No. Each person on the crew gets a link and records attendance and entries in their phone's browser, with no account and no app to install. The hours recorded then feed into the real cost of that wedding.
And if the client is foreign?
The proposal goes out in their language. Kwote works in Portuguese, English, Spanish, French and German, and the language of the document the client receives is independent of the language you work in.
Not the moment to create an account?
Once a month, a concrete case from photography & video: where the money is lost in the trade, and what to do instead.
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