Projects, support and quotes approved online.
From the website to the monthly support contract: a quote sent on the spot and approved in one click.
Padaria Central · 2 hours ago
Signed on screen, with a record of who and when.
The app speaks your language.
No jargon from someone else's trade here: in your account, each piece of work is a Project.
Types of work already set up in the catalogue:
Nobody approves a €6,000 migration in an email. They approve the first stage.
A big project is frightening as a block and unfrightening in slices. The same migration that sits for three weeks awaiting a decision starts on Thursday if the first stage is €900 of scoping — and the stages after it stop being under discussion and start being in a queue.
In Kwote the proposal can go out split into stages, with a title, a description, a value and estimated days. The client opens the link and approves or declines each stage on its own, with a record of who approved it and when. Then, in the job itself, the payment stages have the progress percentage that unlocks them: once that point is reached, you request the stage in one tap and an email goes out with the amount and the link.
Example figures. One honest note: Kwote doesn't charge per head — there's no Multibanco or MB Way inside it. It records what was agreed, unlocks the stage when the work gets there, sends the request in your name, and shows you what's outstanding in thirty, sixty and ninety day bands.
Fixing computers pays for the month. The retainer pays for the year.
Retainers sit as recurring work normalised to a month, with an end date. Added up, they tell you what the business has guaranteed before the phone rings.
Repairs pay for the month. It's the retainer that pays for the year.
The problem with a retainer isn't selling it: it's that it dies in silence. It renewed out of habit for two years, the client changed accountants, and nobody noticed a thing until the payment stopped coming in.
Retainers with an interval, a value and an end
A contract is marked as recurring, with a monthly, quarterly or yearly interval, a value and an end date. It stops living in your memory and starts having a date.
Added up per month, without inflating
The forecast normalises everything to a month so retainers can be added up: a quarterly retainer of €300 counts as €100 a month, not €300. You see how many active contracts you have and what's guaranteed before you take on more projects.
The retainer's hours, counted
The hours spent on each client are tied to that client. The retainer eating twice what it should stops being a feeling and becomes a line, with numbers to take into the renewal conversation.
Maintenance that rebooks itself
Recurring interventions — verified backups, updates, reviews — have an interval in months: you mark one as done and the next books itself into the diary.
Your next repair quote gets made in Kwote. Free, no card.
Create a free accountDid you lose it on price, or did you lose it because you took three days to reply?
Anyone who sends a lot of quotes a month has, after six months, a set of data about themselves they have never read. Kwote reads it for you, and invents nothing: it's your quotes, your clients and your dates.
- Conversion rateHow many of the quotes that went out ended up approved — drafts are left out of the sum
- Average ticketThe average value of what gets approved, which is the number that decides whether it's worth growing or raising prices
- Time to approvalHow many hours or days pass between you sending and the client deciding
- Why you lose workThe reason recorded on each rejection: price too high, client postponed, chose someone else, or another reason
- Where it comes fromWhere each client came from — public page, phone, WhatsApp, referral, social media, returning client — and the close rate of each
- At what price you winPer catalogue item, the win rate below and above your median price, when there are enough decided quotes
The first six numbers appear as soon as you have decided quotes. The deeper cross-references — real hourly cost, price per item, where the work came from — belong to the Ultra plan, and Kwote is honest about the sample: the price-per-item comparison only gives a verdict with at least six decided quotes of that item, three on each side of the median price and twenty points of difference between them. Below that it says nothing, which is better than saying it wrongly.
What Kwote does for your business.
- Proposals in stages, approved in stagesScoping, design, build, training. Each stage with its own value and its own decision, approved on the phone with a signature and a record of who approved it and when.
- Retainers that don't expire in silenceSupport contracts with an interval and an end date, normalised to a month. You see how much of next month is already guaranteed and you know which contract is coming to an end.
- The enquiry arrives with the equipment in itYour public page asks for the type of work and what the equipment or situation is. One «HP laptop won't turn on» is worth more than ten enquiries saying «I need help».
- NDA and GDPR before startingMarked as documents that block the start, because they are precisely the ones that get put off forever. They stay tied to the project they belong to, not to an email from a year ago.
Some of these features depend on the plan you're on. See what's in each plan.
The two pieces of paper nobody in this trade signs, and should.
If you recover data from a server, run a company's email or back up a customer database, you are processing personal data on behalf of another organisation. That has a name under GDPR — processor — and a contract of its own. And the non-disclosure agreement is the other half of the same conversation, the one that is always had out loud and almost never on paper.
You pick IT & technology at sign-up and Kwote brings this list ready-made, with who signs it and what blocks the start:
- ClientNon-disclosure agreement (NDA)Blocks the start
- ClientGDPR processor agreementBlocks the start
- ClientSupport contractLapses and renews
- ClientRecord of credentials and access handed over
The NDA and the GDPR agreement come marked as documents that block the start, and that's a deliberate choice: they are exactly the two that get put off until after the project has begun and then never signed. The support contract is the only one with an expiry date, and Kwote warns you when there are fewer than thirty days to the end — the difference between renegotiating a retainer and losing it. Each document has its own audience, and you can add to the list whatever your business clients demand.
Start free. Grow when it makes sense.
Every new account starts with 14 days of full Pro. No credit card: after the fourteen days you pick a plan or stay on Free.
Free
€0foreverTo try it properly. 5 quotes per month.
Pro
€24.90/month · or €249/yearFor those already making a living at it. Unlimited quotes, AI included.
Ultra
€49.90/month · or €499/yearWith all the insight switched on. Up to 3 users on the same account.
Questions from people who fix what everyone else breaks.
I work with client data. Does Kwote help me with GDPR?
It helps you not forget the part that's usually missing. The GDPR processor agreement and the non-disclosure agreement come in the document list already and are marked as blockers to the project starting. Kwote holds them, warns about deadlines and shows what's unsigned — the content of the contract is between you and whoever advises you.
I do monthly retainers and one-off work. Do they get mixed up?
No. The retainer sits as recurring work, with an interval and an end date, and Kwote normalises the value to a month so you can add up contracts on different cycles. One-off work stays in the same pipeline, and the history separates them by type.
Can I sell a website in stages?
You can. Proposals can go out in stages, each with a value, a description and estimated days, and the client decides stage by stage. They accept the scoping now and decide on the build after seeing the result, without you losing the link between the parts.
Does Kwote issue invoices?
No, and it doesn't try to. It handles what comes before and after the invoice: the proposal, the client's approval, the project, the hours, the costs and the money in. The certified invoice still comes out of the invoicing software you already use.
Not the moment to create an account?
Once a month, a concrete case from IT & technology: where the money is lost in the trade, and what to do instead.
One email a month. Unsubscribe in one click, from any of them.